Swedish openEHR procurements & RFIs

Hi! Just a heads up that Region Östergötland (RÖ), a Swedish healthcare region serving approx. 500 000 inhabitants and providing some nation-wide Swedish services, will be conducting an openEHR platform procurement during the first quarter of 2020. It will likely at earliest open around mid-February and likely be open during approximately one month.

During 2019 RÖ has been testing how an openEHR platform fits our use cases, organization and workflows and now RÖ wants to procure a permanent full scale solution. Low-code/no-code generation and configuration tooling for dynamic forms based on openEHR templates has been an appreciated feature in RÖ. (Including form renderer for inclusion in web/HTML5-applications.) The availability of “simplified formats” along the lines of Simplified Data Template (SDT) has also been appreciated for some use cases.

The use cases of the procurement will likely be extended from current normal hospital EHR use cases to also include patient registries, biobank information, patient owned data etc. I guess that this extension will imply that growing per record/EHR licensing cost models may be an issue for some of the use cases. (Biobanks and registries may for example contain information from a constantly growing number of living and dead people.) Thus, combinations of openEHR-solutions/platforms (e.g. commercial + open source) or other reasonably scaling licensing models likely will be of interest. The openEHR platform will also be included as a component in RÖ’s general digitalization platform and be used in attempts to tame “feral systems”, see: Taming Feral Systems With APIs in Region Östergötland’s Digitalisation Platform - YouTube

More information will be provided later by the formal procurement project. I’ll then try to link to that here, but make sure to watch formal EU procurement platforms/processes where things are formally published. For an example see metadata and links to our previous (2018) openEHR RFI Services - 83200-2018 - TED Tenders Electronic Daily

5 Likes

Region Östergötland (RÖ) hereby invites suppliers of openEHR platforms and openEHR tools to conduct an online pre-procurement presentation and demo. Timeslots available February 10-19. Apply for a time slot at the latest February 2nd 2020. See attached PDF for details about how to apply and what we want to learn from you.

2020-Invitation-openEHR-pre-procurement-demo-Region-Östergötland.pdf (1012.2 KB)

Please also note that the openEHR wiki page https://openehr.atlassian.net/wiki/spaces/resources/pages/416514052/Procurement+of+openEHR-related+systems+and+services has been updated today with both this document and with responses from suppliers to our previous 2018 RFI.

1 Like

@erik.sundvall also posted note on openEHR website at https://www.openehr.org/news_events/community_news/299

Oh, nice surprise, thanks!

Do you think you could link to the PDF version of it in that post too, since some of the formatting and hyperlinks did not work in the news posting?

//Erik

@erik.sundvall if you can send me a link to a pdf online I can include a link, otherwise I can’t attach the pdf as a file I’m afraid. I can look at adding the links and will do when I get time.

Hi! https://discourse.openehr.org/uploads/short-url/k3r0HQtbrSNbSmbhrYFU2fEQXU9.pdf is the link above and the copy on the wiki is at https://openehr.atlassian.net/wiki/download/attachments/416514052/2020-Invitation-openEHR-pre-procurement-demo-Region-Östergötland.pdf?api=v2

We just found out that posting the videos of the first hour of each of the interesting pre-procurement presentations won’t be suitable/allowed using Region Östergötland’s official Youtube acount/channel. Can we post them as a playlist and video files using openEHRs Youtube presence somehow? If so how? @JillRiley @ian.mcnicoll @anybody?

//Erik

4 Likes

Absolutely - no problem at all. Jill and I both have access to the openEHR Youtube account, I think.

Just point us to some links?

3 Likes

The films from the first hour of each pre-procurement session are finally online!

Playlist https://www.youtube.com/playlist?list=PLhWi0RtmG26UIt0qtzmOLITbu10svShMK

Individual videos:

We learnt new interesting things from all of the different suppliers. Some surprises too regarding nice features and even a fire alarm during a demo…

4 Likes

The general COVID-19 work and scale-up preparations in Region Östergötland are changing the focus and amount of time available for staff involved in the openEHR platform procurement.

We also suspect that many of the suppliers interested in responding to the procurement are busy doing COVID-19-related things like the openEHR COVID-19 Project and we do not want to distract suppliers’ resources from that work.

We are thus postponing the finalizing and publishing of the actual final procurement. Likely to somwhere late in Q2.

However we’ll likely, before then, openly publish a “referral” version of many of the central points of the procurement. This is done in order to give suppliers more time to prepare and to comment before the final procurement.

One thing we’ll be interested in knowing via the public referral is if our intended split into several “tender areas” is feasible and can get enough responses. A split we make since we believe such a diverse market would be better for healthcare organisations (and likely many suppliers). Preliminary/potential split of areas:

  • Platform (Clinical Data Repository)
  • Development and maintenance tools
  • Consulting services

If you watch the films posted above you can likely sense that we are interested in what combination of tools have been tested with what platforms/CDRs. We do encourage suppliers to collaborate to test such combinations so that you are prepared for related questions/requirements. This of course appplies also to suppliers that did not have time to respond to the first pre-procurement invitation.

Testing how COVID-applications made using different tools can be combinied with different CDRs could of course be a good exercise in times like these.

Thoughts and reactions are very welcome below!

2 Likes

The COVID-19 extraordinary things have now been reduced and operations of IT and informatics are more or less back to normal (with a backlog). Thus the openEHR procurement is now picking up pace and the documents for the above described referral round are being finalized and will be published during the summer. This referral-round is the last chance for suppliers to comment and potentially influence what the questions in final procurement will look like.

Responses to the referral round will need to be submitted the 16:th of August. The referral documents will be published at least four weeks before that, but we hope a lot earier.

The last part “consulting services” mentioned earlier will likley not be part of this procurement, but rather included as one area in a general consulting services procurement later this fall.

5 Likes

Today the above mentioned referral request was published with the title “External referral of EHR platform and tools, based on openEHR” at https://tendsign.com/doc.aspx?UniqueId=afmewjlmbx

If you are system provider, please get the document and respond with comments via the tendsign-link above before Aug 16! That is the only official way to influence the content of the upcoming procurement that will follow shortly after the referral closes. By registering for free, logging in there and subscribing to the referral you’ll also be updated regarding and changes, new document versions and Q&A-notices regarding this referral.

Note that the future procurement will likely be split in different parts (areas) that can be responded to separately and thus could be contracted to different system suppliers:

  • Area 1 = EHR Platform and platform administration tools
  • Area 2 = Development and content maintenance tools, with the subsections “Form authoring and rendering” plus “AQL authoring and execution Tools”

If you’re not a system provider, but rather just curious and don’t want to register an account at Tendsign, then below you’ll find a snapshot of the referral document that may be an old version by the time you download it from here.
External referral EHR platform and tools, based on openEHR -1.pdf (1.2 MB)

A snapshot of the response form with some example responses is also available here: External referral comments v2.xlsx (30.0 KB)

If you are not a system provider intending to respond officially via tendsign, but anyway want to give us hints and advice, then feel free to comment directly here in this openEHR forum discussion thread.

1 Like

A little bit more than one week left to comment the openEHR procurement referral document discussed above. It can be interesting to browse through and comment also if you are potential future openEHR customer or otherwise interested in requirements for such systems.

You are very welcome to comment right here in this forum topic.

1 Like

Hi Erik,

that’s quite a comprehensive list of requirements and a very valuable source for any future procurement. I just have two opinionated and picky comments regarding GDL (I think this should normally be an external component) and TDS/TDD (could also be done outside the CDR).

Best,

Birger

2 Likes

Hi all!

I wish I had not mentioned time in the header of this discussion thread. :wink:

The requirements for this procurement are now pretty solid and reviewed once externally, then adjusted and reviewed again internally, but a final publication will wait at least until some time after the Region’s next healthcare digitalisation steering group meeting the 27:th of January 2021.

We are now checking the possibility to publish a new “referral version” in the mean time, in case anybody is interested in seeing the updates after the last public referral. If any such referral is published it will be announced here and on other platforms.

I hope that some openEHR system providers have used the time to improve products and have tested interoperability with other products so that you can collaborate and make interesting offerings together.

Wishing you all happy holidays! //Erik

P.s. It is no secret that Region Östergötland is already a customer of Cambio. The Region could thus be interested in combining for example Cambio’s openEHR-based CDS product with other openEHR-based products.

4 Likes

The above mentioned new/second (and likely last) “referral version” is now online at https://tendsign.com/doc.aspx?UniqueId=aforsgkkbi
Creation of a (free) account is needed to log in. The referral period ends on 2021-01-26 (January 26)

Document copies below (for those that do not want to use/create a login and respond to the referral) are a snapshot in time and may get corrected/changed in the official (TendSign) procurement platform.

Worth noting from the invitation letter:

  • Please note the change of procurement areas from three separate (in the previous referral round) to one unified, as described in section 3.2.1. of the requirements document.

Consortia and collaboration between suppliers that may not individually have a full covering platform+tool suite is thus encouraged/requested by this change! We know there are openEHR tools and platforms that could be used together and hope that Region Östergötland will also get such combined proposals/bids in this procurement.

The market situation is changing a bit in Sweden.

I know of several Swedish regions that would like an openEHR market where tools for form- and AQL-authoring plus associated form renderering functions could be bought/licensed from several different providers and without locking in on a particular CDR provider. We have seen that e.g. Solit Clouds provides tools like this (as demoed further up in this thread) and hope that others will too, so that we get a market with many options.

Questions, thoughts and suggestions are very welcome.

3 Likes

We’ve heard it can be tricky to find sustainable business models for tools. It could be interesting to openly discuss possible licensing/payment options of openEHR platforms, tools and services. See separate thread for this:

1 Like

Karolinska University Hospital, the largest in Sweden (and recently ranked the world’s seventh* best hospital) is right now procuring openEHR systems, tools and services.

We have collaborated in the Swedish healthcare sector and lot of the requirement specifications shared in this discussion thread (based on feedback in Region Östergötlands procurement process) have been reused in Karolinska’s procurement. (I congratulate them on being faster in getting an actual procurement call off the ground.)

Karolinska are using a faster and potentially more dynamic procurement approach via existing fairly general national framework agreements, see avropa.se where openEHR vendors and service providers (including consultancy services) will respond via existing partners in the framework agreement.

If this works out well I believe we can get a more dynamic openEHR market situation in Sweden (and less cumbersome procurement processes). Other regions and organisations may follow Karolinskas procurement path, a path that still opens for other regions/organisations to pick other offers via the framework agreements than the ones Karolinska may pick.

I hope @patrikgh or someone else from Karolinska will provide some more info soon since the time for asking questions in Karolinskas call is closing very soon and then there are just a few weeks left to make offers.

If I have understood things correctly their plan is to use openEHR in both a data normalisation platform for research, integrations etc. and also over time to replace their current EHR piece by piece. A pretty audacious and very strategical move toward semantic sustainability and application/system agility.

Good luck all openEHR system, tool and service providers (including consultants)! And good luck Karolinska! This will be interesting!

*) Ranked seventh in the world means ranked second in Europe, right behind Charité in Berlin - a hospital that is also using openEHR, in the HiGHmed project

7 Likes

If I am correctly informed, Karolinska used the national framework agreement “Programvarulösningar”. I believe their call is closing today. It will be interesting to see how this kind of rapid procurement works in a Swedish setting!

In case other healthcare providers follow Karolinska’s path, it might be a good idea for more openEHR system/tool/service-providers to initiate collaborations with one or more of the companies listed in the framework agreement linked above.

(In Region Östergötland some internal organisational changes together with potential offers within existing contracts/collaborations have delayed and complicated our procurement process. Meanwhile we look forward to seeing what Karolinska will do.)