Swedish openEHR platform procurement Q1 2020

Hi! Just a heads up that Region Östergötland (RÖ), a Swedish healthcare region serving approx. 500 000 inhabitants and providing some nation-wide Swedish services, will be conducting an openEHR platform procurement during the first quarter of 2020. It will likely at earliest open around mid-February and likely be open during approximately one month.

During 2019 RÖ has been testing how an openEHR platform fits our use cases, organization and workflows and now RÖ wants to procure a permanent full scale solution. Low-code/no-code generation and configuration tooling for dynamic forms based on openEHR templates has been an appreciated feature in RÖ. (Including form renderer for inclusion in web/HTML5-applications.) The availability of “simplified formats” along the lines of https://specifications.openehr.org/releases/ITS-REST/latest/simplified_data_template.html has also been appreciated for some use cases.

The use cases of the procurement will likely be extended from current normal hospital EHR use cases to also include patient registries, biobank information, patient owned data etc. I guess that this extension will imply that growing per record/EHR licensing cost models may be an issue for some of the use cases. (Biobanks and registries may for example contain information from a constantly growing number of living and dead people.) Thus, combinations of openEHR-solutions/platforms (e.g. commercial + open source) or other reasonably scaling licensing models likely will be of interest. The openEHR platform will also be included as a component in RÖ’s general digitalization platform and be used in attempts to tame “feral systems”, see: https://youtu.be/3Wj2H4IYyjE

More information will be provided later by the formal procurement project. I’ll then try to link to that here, but make sure to watch formal EU procurement platforms/processes where things are formally published. For an example see metadata and links to our previous (2018) openEHR RFI https://ted.europa.eu/udl?uri=TED:NOTICE:083200-2018:TEXT:EN:HTML

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Region Östergötland (RÖ) hereby invites suppliers of openEHR platforms and openEHR tools to conduct an online pre-procurement presentation and demo. Timeslots available February 10-19. Apply for a time slot at the latest February 2nd 2020. See attached PDF for details about how to apply and what we want to learn from you.

2020-Invitation-openEHR-pre-procurement-demo-Region-Östergötland.pdf (1012.2 KB)

Please also note that the openEHR wiki page https://openehr.atlassian.net/wiki/spaces/resources/pages/416514052/Procurement+of+openEHR-related+systems+and+services has been updated today with both this document and with responses from suppliers to our previous 2018 RFI.

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@erik.sundvall also posted note on openEHR website at https://www.openehr.org/news_events/community_news/299

Oh, nice surprise, thanks!

Do you think you could link to the PDF version of it in that post too, since some of the formatting and hyperlinks did not work in the news posting?

//Erik

@erik.sundvall if you can send me a link to a pdf online I can include a link, otherwise I can’t attach the pdf as a file I’m afraid. I can look at adding the links and will do when I get time.

Hi! https://discourse.openehr.org/uploads/short-url/k3r0HQtbrSNbSmbhrYFU2fEQXU9.pdf is the link above and the copy on the wiki is at https://openehr.atlassian.net/wiki/download/attachments/416514052/2020-Invitation-openEHR-pre-procurement-demo-Region-Östergötland.pdf?api=v2

We just found out that posting the videos of the first hour of each of the interesting pre-procurement presentations won’t be suitable/allowed using Region Östergötland’s official Youtube acount/channel. Can we post them as a playlist and video files using openEHRs Youtube presence somehow? If so how? @JillRiley @ian.mcnicoll @anybody?

//Erik

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Absolutely - no problem at all. Jill and I both have access to the openEHR Youtube account, I think.

Just point us to some links?

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The films from the first hour of each pre-procurement session are finally online!

Playlist https://www.youtube.com/playlist?list=PLhWi0RtmG26UIt0qtzmOLITbu10svShMK

Individual videos:

We learnt new interesting things from all of the different suppliers. Some surprises too regarding nice features and even a fire alarm during a demo…

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The general COVID-19 work and scale-up preparations in Region Östergötland are changing the focus and amount of time available for staff involved in the openEHR platform procurement.

We also suspect that many of the suppliers interested in responding to the procurement are busy doing COVID-19-related things like the openEHR COVID-19 Project and we do not want to distract suppliers’ resources from that work.

We are thus postponing the finalizing and publishing of the actual final procurement. Likely to somwhere late in Q2.

However we’ll likely, before then, openly publish a “referral” version of many of the central points of the procurement. This is done in order to give suppliers more time to prepare and to comment before the final procurement.

One thing we’ll be interested in knowing via the public referral is if our intended split into several “tender areas” is feasible and can get enough responses. A split we make since we believe such a diverse market would be better for healthcare organisations (and likely many suppliers). Preliminary/potential split of areas:

  • Platform (Clinical Data Repository)
  • Development and maintenance tools
  • Consulting services

If you watch the films posted above you can likely sense that we are interested in what combination of tools have been tested with what platforms/CDRs. We do encourage suppliers to collaborate to test such combinations so that you are prepared for related questions/requirements. This of course appplies also to suppliers that did not have time to respond to the first pre-procurement invitation.

Testing how COVID-applications made using different tools can be combinied with different CDRs could of course be a good exercise in times like these.

Thoughts and reactions are very welcome below!

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The COVID-19 extraordinary things have now been reduced and operations of IT and informatics are more or less back to normal (with a backlog). Thus the openEHR procurement is now picking up pace and the documents for the above described referral round are being finalized and will be published during the summer. This referral-round is the last chance for suppliers to comment and potentially influence what the questions in final procurement will look like.

Responses to the referral round will need to be submitted the 16:th of August. The referral documents will be published at least four weeks before that, but we hope a lot earier.

The last part “consulting services” mentioned earlier will likley not be part of this procurement, but rather included as one area in a general consulting services procurement later this fall.

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Today the above mentioned referral request was published with the title “External referral of EHR platform and tools, based on openEHR” at https://tendsign.com/doc.aspx?UniqueId=afmewjlmbx

If you are system provider, please get the document and respond with comments via the tendsign-link above before Aug 16! That is the only official way to influence the content of the upcoming procurement that will follow shortly after the referral closes. By registering for free, logging in there and subscribing to the referral you’ll also be updated regarding and changes, new document versions and Q&A-notices regarding this referral.

Note that the future procurement will likely be split in different parts (areas) that can be responded to separately and thus could be contracted to different system suppliers:

  • Area 1 = EHR Platform and platform administration tools
  • Area 2 = Development and content maintenance tools, with the subsections “Form authoring and rendering” plus “AQL authoring and execution Tools”

If you’re not a system provider, but rather just curious and don’t want to register an account at Tendsign, then below you’ll find a snapshot of the referral document that may be an old version by the time you download it from here.
External referral EHR platform and tools, based on openEHR -1.pdf (1.2 MB)

A snapshot of the response form with some example responses is also available here: External referral comments v2.xlsx (30.0 KB)

If you are not a system provider intending to respond officially via tendsign, but anyway want to give us hints and advice, then feel free to comment directly here in this openEHR forum discussion thread.

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A little bit more than one week left to comment the openEHR procurement referral document discussed above. It can be interesting to browse through and comment also if you are potential future openEHR customer or otherwise interested in requirements for such systems.

You are very welcome to comment right here in this forum topic.

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Hi Erik,

that’s quite a comprehensive list of requirements and a very valuable source for any future procurement. I just have two opinionated and picky comments regarding GDL (I think this should normally be an external component) and TDS/TDD (could also be done outside the CDR).

Best,

Birger

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